Last week, GovLoop and YGL hosted a half day training event for up and coming government leaders, who heard from experts on the topics of career management, leadership, communications, and more. One of the sessions, titled “Become a Brilliant Communicator,” provided tips on communicating via email and telephone, giving and receiving feedback, and holding successful meetings. Today’s post provides tips to help you make meetings worth your time.
Have you ever been been sitting at a table in a meeting and it feels like the tea party scene out of Alice and Wonderland? There’s no clear leader, the mission of the meeting is unclear, your questions aren’t being answered, distractions keep leading you down different paths, or you feel like you didn’t even really need to be there. I often hear complaints like these from friends about their office’s meetings. I did some research on meetings to avoid the scenarios I described, and here’s what I found:
- Circulate an agenda beforehand – and actually stick to it
- Take breaks
- Only hold meetings when necessary – if it’s a weekly ritual don’t hesitate to cancel it if it’s not necessary
- Avoid holding meetings during people’s most productive hours (the first 2 hours typically)
- Confine questions to a designated question period
- If it’s a quick meeting, try making everyone stand
- Make PowerPoints visually interesting with minimal text
- Have a clear leader or time keeper
Any other tips you could add? Do these sound relevant to you?
Become a Brilliant Communicator Blog Series:
Part 1: Become a Brilliant Communicator
Part 2: Excel at Email
Part 3: Transform Your Telephone Calls
Part 5: Stop Wasting Time in Meetings