Interns. They are the life-blood of Washington. Every few months, a new crop descend on DC like a swarm of driven and focused locusts, hoping to make their agency just a little bit better. But at the same time, internships can be very expensive and time consuming for agencies. So how can agencies maximize internships, get the best and the brightest and still save money? Here's a hint. Virtual.
The State Department has launched a virtual internship program that is already home to 505 interns across the country.
Bridget Roddy is the Virtual Student Foreign Service Manager (VSFS) at the State Department. Roddy told Chris Dorobek on the DorobekINSIDER program DorobekINSIDER program that the VSFS program has already yielded terrific results.
"VSFS is a virtual internship program for US college students. When Secretary Clinton first announced the program back in 2009 we didn’t really have a sense of what VSFS would become. We had the ability to shape it into something that was both beneficial for the state department, US government and to students," said Roddy.
How VSFS works?
"The college students, can be undergrad, grad or PHD students, and they have the opportunity to see what projects are available from State Department offices either here domestically or at our Embassies overseas. Students can see what they are interested in whether that is healthcare, translations, social media outreach, in depth analysis and research and then they pick what they want to work on. If they are selected, our interns work for about 10 hours a week from the fall to the spring," said Roddy.
This is all done virtually right?
"The students are still in school, so they can work at 10pm at night or at 9am in the dining hall while they are having breakfast. It is a very flexible program that can be worked on anywhere and also help our employees to look at different ways of communicating virtually. We have to use google docs, skype chats etc, so this program is also helping our employees learn virtually as well," said Roddy.
How do you get the word out?
"It is still a relatively new program so students and universities are becoming more familiar with the idea of doing a virtual internship. But we still rely a lot on using social media to get the word out. We actually called a few universities that have different programs. We are really interested in finding students with an IT background. We rely a lot on word of mouth and some of the traditional human resource recruitment channels," said Roddy.
Who are the interns?
"This year we had 2,600 students apply, which is actually double the number of applicants from last year. So we are seeing a big jump in interest and the number of projects we have available. Right now there are 505 US students who are virtual interns. They are working on 276 different projects. We have seen the numbers double almost every year since we started in 2009," said Roddy.
How did you get this process started?
"No one had set up a virtual internship before, so we really didn’t know how to do it. We relied a lot on talking with our legal department and then they would mention something about privacy issues and then looking at the paperwork reduction act. We had all these boxes we wanted to check to make sure we were complying with regulations when we were setting up the program. It probably took us a year and a half until we felt comfortable," said Roddy.
Students can apply for the 2014-2015 program through USAJobs in July 2014. This year, 511 students are virtually interning on 276 projects with eight federal agencies.
Interested in standing up a virtual internship program at your agency? I'd encourage you to reach out to GovLoop's Director of Training and Development, Andrew Krzmarzick, who can help you with the process. Email (firstname.lastname@example.org) or call (202-352-1806) him and he'd be happy to talk more.