That is a very good question. I used to get caught up in the tedious meetings throughout the week, where half of them were just meetings about future meetings, or there were too many talking heads going at once. Eventually we created shorter meetings by instituting a few policies:
- Turn it into a round table discussion, where each person is given a maximum of 2 minutes to both share a recent success from the previous week, both professional and personal. And then from there, the organizer goes over the meeting bullet points without fielding questions. If it’s really important, we ask that that person email or talk off-site. We try to minimize wasting everyone else’s time this way.
- When making a meeting, ask yourself, does each individual requested to join the meeting really need to be there? If some don’t, don’t ask them. Too often you’ll find meetings that have every department representative inside the room, when sometimes the topic has absolutely no bearing with one person’s end.