JOB: Budget Analyst, Department of State

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    Patrick Fiorenza
    Participant

    Job Title: Budget Analyst

    Department: Department Of State

    Agency: Department Of State

    Sub Agency: Civil Service Personnel-Civil Srvc and Iraq Jobs

    Job Announcement Number: HRSC-RM-2011-0006


    SALARY RANGE:

    $51,630.00 – $81,204.00 /year

    OPEN PERIOD:

    Tuesday, August 02, 2011 to Wednesday, August 17, 2011

    SERIES & GRADE:

    GS-0560-09/11

    POSITION INFORMATION:

    Full-Time Permanent

    PROMOTION POTENTIAL:

    13

    DUTY LOCATIONS:

    2 vacancy(s) in one of the following locations: Washington DC Metro Area, DC

    WHO MAY BE CONSIDERED:

    Open to all U.S. citizens


    “You are encouraged to read the entire announcement before you submit your application package. Your application may not get full consideration if you do not follow the instructions as outlined.”

    “More than one selection may be made from this announcement if additional identical vacancies in the same title, series, grade and unit occur.”

    JOB SUMMARY:

    The men and women of the US Department of State with their skills, character and commitment to public service, are the backbone of America’s diplomacy. Civil Service employees support the foreign policy mission from offices in Washington, DC and worldwide.

    Join us in helping to shape a freer, more secure and prosperous world as we formulate, represent and implement US foreign policy. Choose from hundreds of career possibilities – there’s something for everyone!

    This position is located in the Bureau of Resource Management Office of Budget & Planning. The incumbent performs routine budget administration functions in the formulation and justification of assigned portions of the appropriated fund or working capital fund budget for one or more Departmental Bureaus.

    KEY REQUIREMENTS:

    • Incumbent will be subject to random drug testing.
    • Relocation expenses will NOT be paid.
    • Must be able to obtain and maintain a Top Secret security clearance.
    • U.S. Citizenship is required.
    • One year probationary period, unless excepted by regulation.
    • Statement of Employment & Financial Interest required prior to appointment.

    Duties

    Additional Duty Location Info:

    Washington DC Metro Area, DC

    –Formulates and revises the annual budget estimates for the more stable aspects of Bureau substantive programs (e.g., communications, personnel management , information systems management, travel services, and local transportation).

    –Monitors and tracks obligations and expenditures for assigned program and support functions throughout the execution phase of the annual operating budget. Verifies that obligations and expenditures occur on a timely basis in accordance with the annual work plan and regulatory controls, and are within amounts programmed. The Budget Analyst reports variations in excess of accepted funding limitations to program managers.

    –Contributes to or coordinates responses and provides information, explanations, and clarifications that respond to Department, OMB and Congressional questions and inquiries. Develops or reviews briefing materials related to budget execution, including Congressional hearings, testimonies, and staff briefings. Participates and provides technical and factual details in budgetary meetings with Department management, OMB, and Congressional staff.

    –Assist in the planning, development, testing, and implementation of budget and financial management systems, programs, and databases. The Budget Analyst represents the organization at meetings and reports back to the supervisor. The Budget Analyst provides backup support to other budget analysts in the office.

    Qualifications and Evaluations

    QUALIFICATIONS REQUIRED:

    Applicants must meet all the required qualification requirements, including education and any selective placement factors described below by the closing date of this announcement. Education may only be substituted in accordance with the Office of Personnel Management (OPM) Qualification Standards Handbook. Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order to be credited towards qualifications. Applicants can verify accreditation at the following website: http://www.ed.gov.

    Applicants applying for the GS-09 grade
    level must meet one of the following
    requirements:

    A. Have at least 1 full year of
    specialized experience equivalent to the GS-07
    level in the Federal service which provided you
    with the particular knowledge, skills and
    abilities to perform the duties of the
    position. Qualifying specialized experience
    must demonstrate the following:

    –Experience applying the methods and techniques for analyzing and evaluating the effects of continuing changes in the budgetary program plans and funding.

    –Experience in monitoring, verifying and tracking obligations and expenditures for assigned program and support functions.

    –Experience and/or ability to work under time constraints, because certain periods in the budget cycle are stressful, with short turn-around times for quality deliverables.
    OR

    B. Have a master’s or equivalent
    graduate degree, OR 2 full years of
    progressively higher level graduate education
    leading to such a degree, OR LL.B or J.D. from
    an accredited college or university. This
    education must demonstrate the knowledge,
    skills, and abilities to do the work of the
    position to be filled;

    OR

    C. Have a combination of graduate
    level education and specialized experience (as
    described above), which is equivalent to the GS-
    07 level in the Federal Service. This
    experience and education together meets 100% of
    the qualification requirements for this
    position.

    Combination of Experience and
    Education:
    When an applicant has less than

    one year of specialized experience as described
    in the announcement, he or she may combine
    successfully completed graduate-level education
    with experience to meet the total qualification
    requirements. Generally, 18 graduate semester
    hours is equivalent to 1 full-time year of
    graduate study (your school and department
    determine what constitutes 1 full time year of
    graduate study). The percentage of specialized
    work experience and the percentage of graduate
    study must total at least 100%.

    Note: All applicants WILL BE required to
    submit transcripts as verification of
    educational requirement. If you fail to provide
    requested information, or the information you
    submit is insufficient to verify your
    eligibility, you may lose consideration for this
    position.

    Applicants applying for the GS-11 grade
    level must meet one of the following
    requirements:

    A. Have at least 1 full year of
    specialized experience equivalent to the GS-09
    level in the Federal service which provided you
    with the particular knowledge, skills and
    abilities to perform the duties of the
    position. Qualifying specialized experience
    must demonstrate the following:

    –Experience analyzing budgetary relationships and developing recommendations for budgetary actions.

    –Experience applying the methods and techniques for analyzing and evaluating the effects of continuing changes in the budgetary program plans and funding.

    –Experience in monitoring, verifying and tracking obligations and expenditures for assigned program and support functions.

    –Experience and/or ability to work under time constraints, because certain periods in the budget cycle are stressful, with short turn-around times for quality deliverables.
    OR

    B. Have a Ph.D. or equivalent doctoral
    degree OR 3 full years of progressively higher
    level graduate education leading to such a
    degree, or LL.M. from an accredited college or
    university.

    OR

    C. Have a combination of graduate
    level education and specialized experience (as
    described above), which is equivalent to the GS-
    09 level in the Federal Service. This
    experience and education together meets 100% of
    the qualification requirements for this
    position.

    Combination of Experience and
    Education:
    When an applicant has less than

    one year of specialized experience as described
    in the announcement, he or she may combine
    successfully completed graduate-level education
    with experience to meet the total qualification
    requirements. Generally, 18 graduate semester
    hours is equivalent to 1 full-time year of
    graduate study (your school and department
    determine what constitutes 1 full time year of
    graduate study). The percentage of specialized
    work experience and the percentage of graduate
    study must total at least 100%.

    Note: All applicants WILL BE required to
    submit transcripts as verification of
    educational requirement. If you fail to provide
    requested information, or the information you
    submit is insufficient to verify your
    eligibility, you may lose consideration for this
    position.

    .

    HOW YOU WILL BE EVALUATED:

    Your application will be evaluated and rated under the Category Rating and Selection Procedures on the quality and extent of your education (if applicable), experience, and training that is relevant to the duties of this position. If you are found minimally qualified for the job, your application package will be further evaluated to determine your possession of the critical knowledge, skills, abilities and other characteristics of this announcement.

    Your responses to the job specific self-assessment questionnaire will be validated against your resume to determine if you meet the qualification requirements for this position. Your resume must provide enough detail to fully support your answers to the job specific self-assessment questionnaire. Applicants found to be among the top candidates will be referred to the hiring manager for further consideration and possible interview. When answering the self-assessment questions, keep in mind that information contained in your resume is subject to verification.

    If, after reviewing your resume and self-assessment questionnaire responses and a determination is made that you have inflated your qualifications and experience, a score will be manually determined that reflects your documented experience. This may result in a lowered score, which may also eliminate you from consideration for this position.

    Based on the responses to the job-specific self-assessment questions, eligible candidates are placed for selection consideration into one of three pre-defined quality categories as described below:

    Highly-qualified Category – In addition to meeting minimum qualifications for the position, candidates must fully demonstrate:

    GS-11: Experience planning, organizing, coordinating, and caring out annual and multi-year budgeting in support of assigned portfolios. Assesses planned and anticipated program initiatives and activities through detailed analysis and consideration of program requirements in collaboration with program officials to prepare annual budget estimates.

    GS-9: Experience performing routine budget administration functions in the formulation and justification of assigned portions of the budget for one or more Departmental bureau. Contributes to the accomplishment of the current and out-year budgets for relatively stable program or administrative support functions that do not change significantly with the passage of time.

    Well Qualified Category – In addition to meeting minimum qualifications, candidates must demonstrate:

    GS-11: Experience supporting and providing advice, guidance, and recommendations on the budget process and the assigned budget areas to program officials and other managers. Develops proposed budgetary policy and procedural guidance.

    GS-9: Experience researching, compiling, and summarizing data concerning personnel salaries and expenses and similar object and line item information needed for formulation of budget estimates. Selects and enters budgetary information of a wide variety of related forms, schedules and reports.

    Qualified Category – In addition to meeting minimum qualifications, applicants must demonstrate:

    GS-11: Limited experience drafing or coordinating responses and providing information, explanations and clarifications that respond to Budget questions and inquiries.

    GS-9: Limited experience checking the accuracy and adequacy of budget justification data submitted in support of budget estimates or requests for comparison with source documents.

    Your qualifications will be evaluated on the following knowledge, skills, abilities (KSAs) and other characteristics and must be supported by information in your resume:

    –Knowledge of the theories and principles of financial management.
    –Ability to provide effective customer service.
    –Ability to interpret legislative and regulatory policy guidance.

    Your resume serves as the basis for qualification determinations and in order to fully evaluate your application it must contain the information outlined in the Applying for a Federal Job pamphlet (OF-510) http://careers.state.gov/forms/of0510.pdf. To receive full consideration, your resume must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Failure to identify the required experience in your resume will result in loss of consideration. You may receive credit for unpaid or volunteer experience on the same basis as paid experience, provided it is directly related to this job. To receive proper credit, you resume must include: (1) knowledge of the subject matter and technical skills pertinent to the position; (2) examples of the specific duties performed that fully detail the level and complexity of the work for each job listed; (3) actual time spent in such activities (percentage of time worked in each position); (4) beginning and ending dates of employment (dates must be listed with both month and year for qualifying purposes); (5) frequency worked (i.e., daily, monthly, etc.); (6) number of hours worked; and (7) names and phone numbers of your current and/or previous supervisor(s). This information must be clearly identified in your resume. For tips on writing your resume, please visit http://www.usajobs.gov/EI/resumeandapplicationtips.asp#icc.

    Application of Veterans Preference: The Category Rating Method does not add veterans’ preference points or apply the “rule of three,” but protects the rights of veterans by placing them ahead of non-preference eligible within each pre-defined quality category. Preference eligible who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent (i.e., CPS and CP) must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-09 grade level or higher. If you are claiming veterans’ preference, you must submit the appropriate documentation (DD-214, SF-15, letter from VA, etc.) with your application materials to receive preference.

    Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP) candidates must be rated well-qualified for the position to receive consideration for special priority.

    Applicants must meet all the qualification requirements and submit any supporting documentation by the closing date of this announcement.
    To preview questions please click here.

    Benefits and Other Info

    BENEFITS:

    The Department of State offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. In addition to these benefits, we also offer the Student Loan Repayment Program, Child Care Centers, Child Care Subsidy, Flexible work schedule, Transit Subsidy Program. For additional information on Federal benefits click here.

    OTHER INFORMATION:

    SOCIAL SECURITY NUMBER – Your Social Security Number is requested under the authority of Executive Order 9397 to uniquely identify your records from those of other applicants who may have the same name. As allowed by law or Presidential directive, your Social Security Number is used to seek information about you from employers, schools, banks, and others who may know you. Failure to provide your Social Security Number on your application materials will result in your application not being processed.

    SELECTIVE SERVICE – If you are a male applicant born after December 31, 1959, you must certify at the time of appointment that you have registered with the Selective Service System, or are exempt from having to do so under Selective Service law.

    REASONABLE ACCOMMODATION – This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Office of Employee Relations, Work/Life Programs, at (202) 261-8180. The decision on granting reasonable accommodation will be on a case-by-case basis.

    EQUAL EMPLOYMENT OPPORTUNITY – The Department of State is an Equal Opportunity Employer. Candidates will receive consideration without regard to race, color, religion, sex, national origin, marital status, age, political affiliation, union or non-union affiliation, sexual orientation, disability, or any other non-merit factors.

    How To Apply

    HOW TO APPLY:

    Please carefully read all the instructions before you begin the application process.

    To apply for this position, you must submit a resume and an on-line application through the Office of Personnel Management’s (OPM) application system, USAJOBS. The information you provide in your Federal resume will become part of your application and will automatically be transferred to the Department of State’s Gateway to State application system when you apply on-line.

    You have until 11:59 p.m. Eastern Time on the closing date of this announcement to complete the following four-step application process:

    To begin the online process:

    STEP 1: Select the “Apply On-line” button at the bottom of this page and follow the instructions provided.

    STEP 2: Submit a detailed resume or any other written format you choose documenting your job-related qualifications, experience and education (if applicable) that addresses the KSAs/competencies listed above under the “How You Will Be Evaluated” section. Cover letter is optional. If you submit a cover letter, you must also submit a resume. You may either use USAJOBS Resume Builder to create a resume or upload your own; whichever option you choose, your resume must contain the information outlined in the Applying for a Federal Job pamphlet (OF-510) http://www.careers.state.gov/forms/of0510.pdf.

    STEP 3: Answer the job-specific self-assessment questions online through the Gateway to State automated application system. These questions will be used to evaluate your qualifications and experience for this job. Review your resume to ensure that it supports your responses to the on-line job specific self-assessment questions and the KSAs/competencies listed under the “How You Will Be Evaluated” section.

    STEP 4: Submit all required documentation, that is applicable to you, listed in the required documents section of this announcement to our automated system “Gateway to State” prior to the closing date of this announcement. For instructions on how to view the status of your supporting documentation, please click here.

    Technical assistance with your on-line application can be obtained by contacting the Help Desk at [email protected] OR by calling (866) 656-6830 or (703) 269-4944 between the hours of 7:00 a.m. and 7:00 p.m. Eastern Time.

    NOTE: If applying online poses an extreme hardship, you may request alternate application procedures to submit your application package by fax. Please contact the Human Resources office listed on the announcement between the business hours of 8:15 a.m. and 5:00 p.m. Eastern Time, at least two working days prior to the closing date of this announcement.

    The application package for alternate application procedures must be submitted and received in the Human Resources office no later than 11:59 p.m. Eastern Standard time (EST) on the closing date of this announcement.

    NOTE: Paper applications and information sent by mail WILL NOT BE ACCEPTED.

    REQUIRED DOCUMENTS:

    All required documents listed below must be submitted to our automated system “Gateway to State” by 11:59 p.m. Eastern Time on the closing date of this announcement. See Step 3 under “How to Apply.”

    1. Resume – your resume must contain information sufficient to make a valid determination that you fully meet the basic/specialized experience requirements as stated in this vacancy announcement for each grade level(s) for which you are applying. Insufficient information will result in an ineligible rating. Your resume must contain the information outlined in the Applying for a Federal Job pamphlet (OF-510) http://www.careers.state.gov/forms/of0510.pdf and highlight your most relevant and significant work experience and education as it relates to this job opportunity to include the starting and ending dates (month/year) when this experience and education (if applicable) was obtained. For tips on writing your resume, please visit http://www.usajobs.gov/EI/resumeandapplicationtips.asp#icc.

    2. Online job specific self-assessment questionnaire through the Department’s automated system “Gateway to State”.

    3. Transcripts – if you are qualifying based on education OR if there are mandatory education requirements listed under the Qualifications and Evaluations section, you MUST submit a copy of your college transcript with your application. If selected, an official college transcript will be required to verify education prior to employment.

    4. Veterans Preference – If claiming veteran’s preference, you should indicate the type of veteran’s preference you are claiming on your resume.

    For 5-point veteran’s preference, you must provide a copy of your DD-214 Certificate of Release or Discharge from Active Duty (Member Copy #4), official statement of service from your command if you are currently on active duty, or other official documentation (e.g. documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions. Your DD-214 must show the type of discharge and dates of active duty. If the appropriate copy of the DD-214 is not submitted and the discharge status is not confirmed, you will not receive credit for the claimed active duty military service.

    For 10-point veteran’s preference, you must submit a SF-15 Application for 10-point Veteran Preference http://www.opm.gov/forms/pdf_fill/SF15.pdf and any documentation required by this form to support your claim. These documents must be submitted before 10-point preference can be awarded. If we cannot verify your 10-point preference status, you will receive 5-point preference if veterans’ preference requirements have been met. For further information regarding Veterans visit: http://www.opm.gov/veterans/html/vetguide.html.

    To gain access to your DD214 online, please visit: http://www.archives.gov/veterans/military-service-records/get-service-records.html

    If you are still on active duty, you MUST submit a statement of service from your unit, which states the date you entered active duty, the date you are separating, and the campaign medals you have received.

    5. If you are qualifying based on other criteria listed under the Qualification Section of this announcement, you MUST submit the required supporting documentation (certificates, certifications, panel recommendations, etc.) with your application by the closing date of this announcement.

    6. CTAP/ICTAP eligibles must submit a copy of the appropriate documentation, such as a RIF separation notice, certificate of expected separation, Standard Form 50 Notification of Personnel Action stating you were separated by RIF, OR a letter from your agency documenting your priority consideration status, with your application package. (See links below.)

    ICTAP Considerations
    CTAP Considerations

    SUBMIT ONLY the requested/required documents that are applicable to you. Failure to submit any of the required documents or the information you submit is insufficient to verify your eligibility, will disqualify you from being considered for this position. The documents must be submitted by the closing date of this announcement.

    AGENCY CONTACT INFO:

    Sharon A. Johnson
    Phone: 202-663-0078
    Fax: 000-000-0000
    Email: [email protected]
    Agency Information:
    Civil Service Personnel-Civil Srvc and Iraq Jobs
    2121 Virginia Avenue, N.W.
    Room 4100; SA-3
    Washington, DC 20520
    Fax: 000-000-0000

    WHAT TO EXPECT NEXT:

    After all application packages have been received, we will review your resume to ensure you meet the basic qualification requirements. After we review and evaluate all applications, the most highly qualified candidates will be referred to the hiring manager for further consideration and possible interviews. After a tentative job offer, we will conduct a suitability and or security background investigation.

    You will be notified up to four times during the hiring process:

    1. Upon receipt of your application.
    2. Upon minimum qualification determinations.
    3. After the certificate is issued.
    4. After final selection is made.

    For instructions on how to view the status of your application, please click here .

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