February 8, 2011 at 6:22 pm #122573
Project Summary: The Office of the Chief Financial Officer provides services in the areas of financial monitoring, reporting, billing, accounting,financial training, and program finance. Position Summary: The Associate Director of Procurement Award Monitoring will report to the VP and Director of Program Finance. This position will lead, supervise, and mentor Group Procurement Managers who will be located in each Group for the purposes of close collaboration with our project teams. The Director will coordinate a standard approach with the management and implementation of AED’s established tools, and with those that are to be developed to meet project needs.
Primary responsibilities are: to ensure vendors and subcontractors are properly selected in accordance with Department of State and UN terrorist watch lists; to verify the financial capacity of proposed vendors; and subcontractors; provide guidance on establishing project-based subcontractor and vendor procurement systems and manuals; review and monitor compliance and performance of subcontractors; monitor prime and subcontractor compliance with small business targets; and travel to project sites to provide training in all of these responsibility areas.
Essential Job Functions: Direct Group Procurement Managers, perform and/or supervise these staff in the performance of the following:
Provide direction with system standardization, and procedural revisions with the monitoring of subrecipient and subcontractor financial and programmatic performance, to include second-tier agreements. Ensure that project staff monitor sub recipients/subcontractor commitments for purposes of inclusion with project pipelines.
Provide direction with the review/monitoring of our compliance requirements for subrecipients/subcontractors as required by the terms of our subcontracts/subagreements/grants in accordance with AED policy.
Coordinate the development of and implement procedures for projects to ensure that adequate records and audit trails are maintained.
Negotiate with subcontractors as required in the support of budgets, budget line items, allowability, and the availability of funding.
Serve as an advisory and provide leadership to senior management, Group Directors, and project staff on procurement matters based on award requirements, procurement regulations, and AED policy.
Provide direction with the resolution, and follow up of internal audit issues related to subcontracts, and sub grants.
Assist in the management of our cash status for sub recipient/subcontract activity through the development of a system to regularly review for Contracts approval of subrecipient/subcontract obligations/deobligations.
Provide support to Procurement Managers with the review of subrecipient, and subcontract certifications, and NICRA issues to ensure their receipt of required annual NICRA/audit reports.
Ensure the proper and timely closeout of subcontracted Task Orders, as well as overall closeout of subcontracts/subagreements/grants.
Conduct special analyses and research on contractual matters with Small & Disadvantaged Business to include related issues in support of goals, objectives and direction of specific projects, and for AED.
Support the development of standardized training materials, practices, and presentation formats for designed procurement administration trainings.
Provide support to AED’s overseas projects through on site review/monitoring of subrecipient/subcontractor compliance; provide project specific training to field projects, and procurement staff.
Participate, and support the recruiting process of Group procurement staff.
Other job related duties as assigned.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with a job.
Education: Bachelors in one of the following or related fields: Accounting or Business Administration or Liberal Arts required. Masters preferred. Experience: 15 year(s) of relevant experience required
Specific Knowledge Requirements:
High working knowledge of generally accepted accounting, budgeting, fiscal control theory, and practice.
Working expert knowledge of FAR, AIDAR and OMB (non-profit related) regulations required with an emphasis on auditing, and contracting standards as they apply to the effective management of multi-year funds.
High working knowledge of procurement standards, practices, and application in a transparent environment; experience required with full and open procurement competition management.
Full range of grant/subcontract/procurement administration experience to include award negotiations, and problem resolution.
U.S. Federal Government contracting experience required; USAID working knowledge experience required; ADB/UNFPA/World Bank experience a plus.
Experience with long distance supervision, and support of overseas financial procurement technical team.
Direct experience with the support of program management, and technical staff in the development of project delivery.
Must possess management and leadership abilities and knowledge of nonprofit management issues and resources.
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