Job: Program Manager, Smithsonian Institute, Cambridge, MA

Home Forums Job Openings Job: Program Manager, Smithsonian Institute, Cambridge, MA

This topic contains 0 replies, has 1 voice, and was last updated by  Patrick Fiorenza 7 years, 4 months ago.

  • Author
  • #137997

    Patrick Fiorenza

    Job Title: Program Manager

    Agency: Smithsonian Institution

    Sub Agency: Smithsonian

    Job Announcement Number: 11-43


    $124,336.00 – $155,500.00 /year


    Thursday, June 09, 2011 to Monday, August 15, 2011




    Full Time Indefinite Trust Appointment. This is not a Federal position.




    1 vacancy(s) in one of the following locations: Cambridge, MA


    This position is open to all qualified U.S. Citizens.


    The Program Manager supports the Smithsonian Astrophysical Observatory’s (SAO’s) participation in current and future space-based missions and ground-based technology development. The Manager will take a lead role in conducting studies of NASA missions, submitting proposals for future mission opportunities, developing relevant technologies, and managing missions and projects.

    The Program Manager is a member of SAO’s High Energy Astrophysics Division. SAO is part of what is arguably the largest and most diverse astrophysical institution in the world, whose staff carries out a broad program of research in astronomy, astrophysics, and earth and space sciences. The High Energy Astrophysics Division focuses primarily on X-ray astronomy. The Division operates several current space missions and develops new instrumentation for future missions to address questions on the physical processes involved in generating X-rays, the amount of matter in the Universe, and the origin, evolution, and ultimate fate of the Universe. To join this exciting organization, apply today!


    • Pre- and post-appointment background investigation
    • May be required to serve an 18-month probationary period for managers.
    • May be required to serve a one-year probationary period.
    • U.S. citizenship required for this position.
    • Electronic funds transfer/direct deposit is required for salary payment.
    • Employee required to file a Confidential Statement of employment, SI-1085


    Additional Duty Location Info:

    Cambridge, MA

    Duties may include but are not limited to the following:

    Takes a leadership role in creating and submitting new proposals for space experiments and for technology development of detector, optics and other instrumentation. Proposals are generally, but not exclusively, in the area of X-ray astronomy. Proposal development includes identifying potential proposal opportunities; working with SAO scientists to select highest priority initiatives; generating requests for internal proposal preparation funding; discussing new initiatives with potential industry contractors and collaborators; drafting teaming agreements; establishing management plans and budgets for proposal preparation; estimating costs and developing schedules for proposed missions; writing and editing proposals; and overseeing proposal preparation and submission.

    Manages missions and projects. Works with Principal Investigators to establish overall project plans and priorities, including long- and near- term goals, task statements, budgets, labor profiles and schedules. Establishes program control systems to assess progress and expenditures, including those of subcontractors, against plans and budgets. Establishes procedures for internal project reviews and other management mechanisms. Monitors project performance against goals, schedules and budgets. Provides technical and programmatic guidance; leads efforts to identify problems and create workarounds and recovery strategies when needed. Recommends changes in budget allocations and work plans as required.

    Acts as primary contact with funding agencies and other project participants on programmatic, fiscal, and technical matters. Interacts with SAO scientific and engineering staff as well as with internal and external management, administrative and contractual personnel. Develops, and negotiates with funding agencies, statements of work, budget levels, and schedules covering overall contract activities. Prepares and negotiates follow-on proposals as required by changes in scope or in response to funding agency requests for proposals. Responds to agency requests for information. Prepares and submits change proposals, progress and status reports, and other required documentation. Promotes effective working relationships among project participants, including SAO staff, funding agencies, subcontractors and industrial partners.

    Creates and presents technical and programmatic briefings for internal and external status and program reviews. Participates in mission panels and working groups, particularly those dealing with mission operations and technology.

    Qualifications and Evaluations


    One year of full-time experience equivalent to grade 14 of the Federal job classification system that is close or similar to the work of this position. Such experience includes but is not limited to managing projects for a government or research organization and participating in proposal preparation. Such experience would have included managing a project team, monitoring and controlling project performance and budgets, and interfacing with funding agencies and other external organizations.

    For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on the
    web at


    Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:

    1. Comprehensive knowledge of the principles and practices of technical program management and mastery of their applications, including organizing and leading personnel, using control systems, analyzing organizations and situations, and assessing program effectiveness.

    2. Knowledge of current and planned space-based and ground-based missions sufficient to support SAO’s participation in space mission studies, proposal opportunities, and relevant technology studies and to plan and execute programs with the potential to affect national or
    international science missions.

    3. Knowledge of engineering or science pertinent to space-borne instruments and spacecraft systems sufficient to evaluate and promote new methods and practices.

    4. Knowledge of NASA technical, contracting and fiscal policies and procedures to prepare proposals, report progress and budget status, and interface with NASA management.

    5. Skill in managing people, including disseminating information, understanding personnel needs, identifying and resolving conflicts and assisting with technical and professional development.

    6. Skill in managing project teams, including developing plans and schedules, assigning and reviewing work, tracking progress against schedule and budget, taking corrective actions and reporting status.

    7. Excellent verbal, written and interpersonal skills, with the ability to interact effectively with scientific, technical, management and administrative personnel at all levels.

    Important Note:
    Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience.

    Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.
    To preview questions please click here.

    Benefits and Other Info


    The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, commuter benefits, health/life insurance, and accidental insurance.

    Please see Benefits at for a complete description.

    How To Apply


    Click on the “Apply Online” button on the upper right side of the page.

    Please Note:

    • You must apply for this position online through the ‘Apply Online’ button and submit required supplemental documents (if they are relevant to you).
    • You may submit required documents by uploading them online during the application process;
      You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated cover sheet are not retrievable and cannot be considered as part of the application package.
    • The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
    • If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.


    Your application package should include the
    following documents:

    • Detailed resume created in the USAJOBS Resume Builder.
    • School transcripts, if the position has an
      education requirement.
    • Proof of U.S. accreditation for foreign
      study, if applicable.


    Judy Gallagher
    Phone: 617-495-7374
    Fax: 617-495-7263
    Email: [email protected]
    Agency Information:
    Human Resources
    60 Garden Street Cambridge, MA 02138
    Cambridge, MA 02138
    Fax: 617-495-7263


    You will receive an e-mail to acknowledge that your application has been received. Please be aware that the confirmation e-mail could reside in your “junk” or “bulk” mail folder depending on your filters.

    The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into and selecting the tab “My USAJOBS;” e-mailing [email protected]; or by contacting the Office of Human Resources Representative listed.

    Additional Information:

    • The Smithsonian does not pay relocation expenses but may pay a Recruitment Bonus.
    • The Smithsonian embraces diversity and equal employment opportunity (

You must be logged in to reply to this topic.