What does one do with all those copyright reprint permissions for the next 100 years??

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This topic contains 0 replies, has 1 voice, and was last updated by  Dawn V 5 years, 8 months ago.

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    Dawn V
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    Many of our research associates want to make their reports more interesting, and even want to use the occasional map to show geographic location. I’m sure all agencies and organizations face the same issue…storage and then access to copyright reprint permissions over the long term… Once an agency receives written permission to use a graphic, what is the best way of storing those permissions over the long term?

    We were thinking about actually scanning the reprint permissions into digital format and including them as a separate appendix in the back of each report or document. That way, the permission becomes a permanent part of the report/document and the report/document archive and we don’t have to keep a separate database and server to track and store these permissions for 100 years.Do you have any thoughts or input about this solution? What is your agency or organization doing with your written copyright permissions? How are you storing them? In what format are you storing them?

    I would appreciate any feedback or input.

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