January 28, 2012 at 8:39 pm #151141
Whether we like it or not, a large part of white collar work is in Powerpoint these days. Whether it’s presenting a project overview to your boss or a speech in front of 30 people, most of the time it is done in Powerpoint (some do an occasional Prezi).
Knowing this is true, how do we make great powerpoint presentations? What do you do to make your powerpoint presentations shine at work?
What’s your #1 powerpoint tip?
January 28, 2012 at 10:02 pm #151199
Test/review before getting in front of the “audience”
January 28, 2012 at 11:39 pm #151197
While you asked for my #1 tip, I will nonetheless provide a few that I picked up from Seth Godin & Guy Kawasaki, who are both well known for doing great presentations.
Keep it short in terms of length (20 minutes), 10 slides, 30 point font
Make slides that reinforce your words not repeat them
communicate information through the emotion of photos and not stats
January 29, 2012 at 1:06 am #151195
1) Buy Evidence-Based Training Methods: A Guide for Training Professionals by Ruth Colvin Clark and follow her guidelines on how to present visual information effectively.
January 30, 2012 at 1:58 pm #151193
Some great, related tips on presenting (not PowerPoint, specifically, but general advice and insights):
January 30, 2012 at 5:16 pm #151191
You can’t say it better than comedian Don McMillan’s Life After Death by PowerPoint video:
January 30, 2012 at 7:44 pm #151189
January 31, 2012 at 5:42 pm #151187
Here are a few of the suggestions from GovLoop’s Facebook page:
Jill Huibregtse McCormick I have a few… 1. Use a black background, 2. Less words more images and 3. do not read the slides!
Lauren Modeen Make image entire slide – with just a few words to tell story
Hal Grieb use to accent your presentation, not be your presentation
Jennifer Brand Make the background and text contrasting colors and avoid designs that cut through the text (or move the text so that it doesn’t).
Gayla Pickett Schaefer Use old MySpace code to make YouTube videos autoplay.
January 31, 2012 at 5:44 pm #151185
Also, there were several suggestions saying to not use Powerpoint at all! Prezi and Keynote seemed to be the alternative programs of choice.
January 31, 2012 at 5:46 pm #151183
Dorothy Ramienski AmatucciParticipant
Save early, save often!
January 31, 2012 at 5:47 pm #151181
Dorothy Ramienski AmatucciParticipant
I use Prezi at school more than Powerpoint, but someone told me you have to pay for it if you don’t have a .edu email. Not sure if that’s true …
January 31, 2012 at 6:05 pm #151179
Some good ones from FB:
February 1, 2012 at 1:57 pm #151177
My Top 10 Tips for giving Presentations –
Lesson #1: Powerpoint is an aide to YOUR presentation. It doesn’t give your presentation for you. You’re the star, not Microsoft.
Lesson #2: If you have more than 15 words on a slide, you’re wrong.
Lesson #3: If you have more than one animation or transition on the slide, you’re wrong.
Lesson #4: NEVER use the “typing” animation, and please make sure you NEVER include the sound feature for it. (ok, maybe this is just my pet peeve)
Lesson #5: Use pictures to frame your message or story for the audience.
Lesson #6: Be sure you can give a meaningful presentation even if your A/V goes kaput.
Lesson #7: Be sure you use your agency’s branded presentation template if you’re representing your organization.
Lesson #8: End your Powerpoint presentation with your name, phone number, email address so an audience member can contact you if they need more information
Lesson #9: If you need a presentation that needs more data than pictures, use the notes section to enter your narrative or bullets. Send/give the audience soft copes (or hard, if they’re dinosaurs) including your notes so they can have context after your presentation.
Lesson #10: Storyboard in Powerpoint – then transition your awesomeness to Prezi. 🙂
February 1, 2012 at 2:14 pm #151175
I always try and abide by the 10:20:30 rule. 10 Slides, 20 point font, talk for no longer than 30 Minutes.
February 1, 2012 at 2:38 pm #151173
Not sure how much government workers would be using pecha kucha presentations (20 slides, 20 seconds each), but if you do so, PRACTICE! One of my classmates used a stopwatch to see when to change slides once, it was a catastrophe. Also, in a normal presentation, the Powerpoint should rarely be the focus of the presentation. Make a few key reference points and that’s it.
February 1, 2012 at 5:38 pm #151171
Love the 10 slide rule!
February 1, 2012 at 5:52 pm #151169
I have to say… it doesn’t always work. There is an occasional ‘bunny in the head lights’ look when I finish… which is the point they realise I’m not there just to talk at them! 😉
February 1, 2012 at 5:55 pm #151167
Putty in your hands… putty in your hands 🙂
February 1, 2012 at 9:08 pm #151165
Love the comments here. If the question is about building a PPT, I find that setting up consistent master slides helps the process. In terms of great Content – Slideology by Nancy Duarte does a great job of the prework that you have to do to develop great content. Brainstorm your themes and messages, understand your audience and their needs and expectations, and then boil that down to visuals and words with meaning.
February 2, 2012 at 9:47 pm #151163
February 3, 2012 at 1:51 pm #151161
Sarah L. GregoryParticipant
Perfect. I am going to stop trying to explain in trainings what is wrong with our scientific PowerPoints and just show this video. 🙂
February 3, 2012 at 4:06 pm #151159
I concur, that sums it up very nicely!
February 3, 2012 at 6:18 pm #151157
Bring a back up on disk, on flash drive and email it to yourself. And if you can… bring an IT person with you. The place you are giving the presentation might not be set up like your computer at the office.
February 3, 2012 at 9:31 pm #151155
I love this!
February 4, 2012 at 3:33 pm #151153
Everybody should have this training! KISS holds here, too.
February 6, 2012 at 1:45 am #151151
Know about the room and conditions you’ll be giving the presentation in (and test in there if you possibly can)
Make sure someone with okay-but-not-the-best eyesight can read/comprehend each slide quickly when they are sitting at the BACK of the room. You’re testing font legibility, graphic size, and colour contrast. Particularly if the room itself will be bright or (heaven forbid) has a light source behind the screen.
No point in having a brilliant slide if they can’t read a word of it 🙂
February 6, 2012 at 2:21 pm #151149
Keep the screen content simple but use dynamic words. Flesh out the ideas in the handout notes if the presentation will serve as a future reference.
February 6, 2012 at 2:34 pm #151147
Make sure your Powerpoint is accessible to everyone in your audience. When I say accessible, it means for the blind and low vision more so than any other disable person. There are ways to make this happen when preparing your presentation. I am very strong on this tip. This is my #1 tip
February 6, 2012 at 2:40 pm #151145
@Kristy, That video is priceless hysterical. It certainly summed up my feelings.
February 6, 2012 at 4:50 pm #151143
I reiterate folks suggestion to NOT just read the slide. If you’re just gonna stand up there and read the slide to me, just give me a handout and let me read it in peace.
Also you are probably not as funny as you think you are, so use ‘humor’ sparingly.
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