The Greater Los Angeles Area YGL will maintain an environment that educates, inspires & transforms federal employees into prized promotable assets & be models for organization management that will be admired & emulated by agencies.
YGL-LA Let's Talk Tuesday: How Do You Remember Everything?
February 8, 2012 at 3:47 am #152358
These days we're all moving a mile a minute with countless distractions all around us. I use a few tools to keep track of everything I have to do: Outlook reminders at work, iPhone at home (reminders app). I've been know to write little notes next to my computer if it's a short term task to make sure that I don't forget.
What tools do you use to keep track of your life? What tools do you use at work? What's your style - 30 notes scattered on your desk or can you commit everything to memory? Let me know you tips & tricks!
February 8, 2012 at 1:35 pm #152376
Jessica Diane WolfertParticipant
Overall, post-its are the invention of organized chaos! For more important projects, I like to keep a calendar that I log my long-term and short-term obligations and goals. I try to plan my week out ahead of time to get in the motions of good time management practices. Also, there is Word Doc of my To-Do's of the future that I tap in to periodically to help me visualize where I'm headed. I note the event/action and provide a short summary of results or what I expect to gain if accomplished.
With all the missed appointments and lack of follow-up I experience in the workplace, this is definitely something I try to stay on top of and having a generalized idea of the next six months provides the structure to keep me sane with the leniency to be flexible. Remembering and completing tasks in a timely manner strengthens credibility as a person.
February 8, 2012 at 6:29 pm #152374
Matthew Wayne GonzalesParticipant
My technique is simple... I rely on my electronics to keep me organized throughout the day, and my notes/calendars to keep me organized when I am not working or in the office.
I keep documents open until they are completed. I keep emails open that I plan on referencing later. And I always leave a trail to follow if I am to return the next day to unfinished work. I only use post-its for quick notes that I need to deliver or carry with me. Otherwise, I use a calendar book to jot down things that are happening in the future. If stuff needs to get done today, it immediately goes down in my notepad if I am not near my computer.
In summary, I really prefer to tackle things as they come. I do not like putting things on hold, nor do I like having to constantly revisit something. My goal is to rely on my notes as little as possible. Memory often serves me right, but a couple of scribbles or breadcrumbs never hurt!
February 8, 2012 at 7:00 pm #152372
Google docs is my person to-do list - I try to keep it with short-term and long-term items. Although that rapidly gets out of luck
I try to use starring for emails that are important and go through that at least once a day
February 10, 2012 at 2:42 pm #152370
Robert E. JonesParticipant
Wunderlist is my saving grace! I am ODC, Type A, left-brained list maker. Wunderlist is fast and convenient, has web access, mobile access (including an iPhone and iPad app), and a downloadable PC app. I keep lists in there for shopping, dining, household projects, and those pie-in-the-sky "gonna write a book one day" projects. Since I am always near my phone or PC, it's a quick way for me to jot down a recommended movie or the fleeting thought that I ran out of toothpaste this morning.
February 10, 2012 at 3:12 pm #152368
Notes, papers, electronics, sticky-notes, scribbles... are all everywhere.
for tracking and reminding I rely on one place, and it needs to be paper.
A weekly-format Calendar book works best for me. I jot tasks, to-do's, workouts, anything I want to track. Items actioned get a check mark, completed get a circled check mark, and items put off or requiring more attention get an arrow into the next day.
This also helps with weekly/monthly reports, going back to see what was done.
February 10, 2012 at 3:13 pm #152366
February 10, 2012 at 4:56 pm #152364
just downloaded the app for my iphone! sounds neat!
February 10, 2012 at 9:01 pm #152362
Salvador Pérez SempereParticipant
I use the google calendars to organize my schedule. It is very useful because you can syncronize your calendars in different devices ( smartphone, tablet, computer..) To prepare each of this jobs that I include in the google calendars, I use evernote as a tool to link up all the resources need ( files, pictures, text, videos, etc).
It works ok.
April 5, 2012 at 3:28 pm #152360
Here's a tip, if your situation is like mine: Microsoft Outlook/Exchange calendar at the office, and an Android phone or you use Google Calendar, you can synchronize them. http://support.google.com/calendar/bin/answer.py?hl=en&answer=98563
You can set it up to synchronize both calendars with one another, or in only one direction (for example, if you wanted to keep work events pushed to your personal calendar but not personal events on your work calendar).
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