A group who shares ideas and experiences employing innovative acquisition practices, collaborative methods and use of Web2.0 technologies to transform federal acquisition.
Electronic document management system for the acquistion function
September 22, 2011 at 9:05 pm #142215
Does anyone have any experience with electronic document management systems? US Fish and Wildlife is contemplating a pilot of a paperless acquisition file. Specifically, what guidelines or requirements there are from a compliance standpoint? Are there any case studies out there? I would be interested to hear what people have to say.
September 22, 2011 at 9:24 pm #142223
Do you mean purchasing things for your dept. over the micro threshold?
September 22, 2011 at 9:28 pm #142221
Peter G. TuttleParticipant
Hi Christopher. There are a number of commercial electronic acquisition system providers that normally compete for Federal agency business, DSI’s AAMS, CompuSearch’s PRISM, CACI’s Comprizon, CGI-Federal’s Momentum Acquisitions, to mention a few. Deeper discussion of the benefits of any particular solution on GovLoop would, in my mind, enter the blatant marketing realm, but let me take a stab at answering in another way, however. A number of Federal Agencies over the last several years have advertised for electronic contract management systems, all of which had document management and paperless filing requirements. All were competitive. Several are still open, such as CMS and OJP. Others included DOL, NRC, MCC, FRTIB, FERC, NGA plus some others that I can’t remember at the moment. I suspect that the RFQ or RFP requirements are still available under the FBO archive. Please let me know if this helps any. Cheers. Pete
September 23, 2011 at 12:55 pm #142219
Hi! It is great to have all these references to internal requirements at the federal level below. My experience comes from a state agency perspective. I implemented paperless systems for a housing agency so my compliance issues primarily came from HUD, but I also had to meet state records management requirements, so be sure that those requirements are a part of your process. If you are looking for general ideas about the world of “paperless government” you might check the website site – http://www.hyland.com/government . I loved the potential of “paperless” so much that I left my agency to work for the software company that made my solution. There are many customer ideas there and I post my blogs here on GovLoop and they talk about the paperless idea in a number of government settings as food for thought. My feeling is that paper processes will be impossible to sustain as we downsize government, but I was also concerned that government service had just become pushing paper and that it was sucking the life out of our staff. I wanted them to use their expertise to improve the constituent experience and to make a bigger impact on our communities. However you decide to proceed, I believe that we have to do it to save our staff and to take government to a different level in terms of service and the quality of life for folks that choose public service. Let me know if I can help in any way. Good luck!
September 28, 2011 at 3:26 pm #142217
GSA is improving our systems; we are also doing a study of acquisition tools. Feel free to contact me for more info.
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