OPM memo on hiring process
July 8, 2009 at 9:50 am #75386
MEMORANDUM FOR HUMAN RESOURCES DIRECTORS
Deputy Associate Director
As a part of our overall Federal hiring reform and our continued efforts to improve the applicant’s experience when applying for a Federal job, we are reminding agencies to not require applicants to submit official documents as part of their application package when copies are sufficient. This includes: college transcripts; proof of disability documentation; DD-214 Certificate of Release or Discharge from Active Duty; SF-50 Notification of Personnel Action; etcetera.
For example, requiring applicants to send an official college transcript as part of the initial application package is unnecessary and costly. Many educational institutions charge a fee for each official college transcript. Given today’s economic situation and that most applicants are applying to multiple job announcements, this is a burden that they should not bear.
An unofficial transcript or a list of courses, grades earned, completion dates, and quarter and semester hours earned can be used as a substitute for the official transcript at the time the person applies for a job opening. Once selected and prior to appointment, applicants must provide official documentation, for example, an official college transcript if they qualified based on education. This will provide the agency with the opportunity to verify the information provided in the application: degree, veterans’ preference, disability, etc., (see Delegated Examining Operations Handbook, 2007 – Chapter 4).
If you have questions, please contact Carmen Andújar, Manager for Recruiting, Examining and Assessment Group, by telephone (202) 606-2226 or by email [email protected].
July 31, 2009 at 4:10 pm #75388
This is all good, but I believe it will involve a significant amount time re-training Staffing specialists. No matter what kind of software is employed, I still think that human eyes are going to have to read a resume. I work in DOD and have been reviewing resumes to fill positions using the Expedited Hiring Authority (my background is classification, not staffing). Some resumes leave a lot of “holes” and these folks will never get a chance since they can’t make it past the first look (especially for those professional positions that require education).
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