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Suggested Austerity Measures for FY 2011
July 13, 2010 at 5:29 pm #105539
e. tyna colesParticipant
I have been asked to come up with austerity measures for FY 2011 I would like to move beyond the usual suspects — travel and training. We are an organization that is employee based, approximately 75 percent of our appropriation is spent on salaries and personnel expenses to carry out the mission of a small, by federal standards, regulatory agency.
Do other KM colleagues have ideas about how to save $$$$$ without resorting to puntative measures towards workers i.e, failure to upgrade 8 year old computer equipment, or the Microsoft software from 2003?? Can you come up with some innovative ways to save money without further damaging moral or success in implementing the mission and function of the agency??
I am considering suggesting that we conduct several job analyses and establish metrics so that 5 percent of employees can work from alternative sites and meet during some standard time once a week.. My organization has not embraced location independent work in a meaningful way at this time.
Also, I would like to propose that we move away from the program analyst, management analyst series and come up with something that better reflects what is needed now and in the future, An employee who: is better versed in computer usage, understands the value of collobration across multiple levels of government and is willing to kick up a notch the importance of understanding how mathematics impacts our ability to analyze a set of facts. Essentially, I would like to conduct a job analysis and retro-fit the a number of positions to fit the current government, instead of the government of yesterday.
Enough said, thanks for all comments and suggestions. If this discussion has already taken place and is archived somewhere, I apologize for not doing sufficient homework.
July 13, 2010 at 8:29 pm #105543
Without knowing your specific line of business, I would suggest trying a couple of things:
First, talk with all of the staff together in one large meeting. Explain what you’ve been asked to do and then say that you’re open to and are going to setup several different ways of making suggestions to reduce costs. That way, everyone can participate somehow, even if anonymously.
Next, ask them to focus on internal costs and exclude the things you’ve already mentioned in your thread. Tell them to be creative. Something like: Get rid of a copier or use less paper would work. What this will do is to make it a team effort instead of a solo one.
Second, after all of the internal information has been compiled, get the same group together and do a short debrief. Again, give them the same avenues of communication for those who are scared of large groups. Tell them you need to hear how the first effort went and you have another task you need help with. This time, tell them you need suggestions for external cost reduction, e.g., telework, travel less, etc.
Then compile the information to see what suggestions have come up and go from there. It would also be a good idea to be transparent about the recommendations you have so that no one feels like the information is going to be used against them.
Again, this is a people exercise, not just a numbers thing.
Let me know if this helps.
July 13, 2010 at 10:16 pm #105541
e. tyna colesParticipant
Thanks for your suggestions.
We are in the safety and health business and where I was puzzled a bit when given this assignment, I love the idea of getting others involved. We need collective awareness that cutting back is not something I am forcing on the group but we can empower the entire organization in coming up with ways to reduce overall expenditures. The cuts will not be so unwelcomed if employees have an opportunity to participate in what type of things we eliminate.
Thanks again, I will make your suggestion to my management team. .
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