Christopher Parente started the topic The New Budgetary World – Moving from CapEx to OpEx in the forum The Federal Contractor in You on GovLoop 7 years, 2 months ago
Agencies are struggling to accommodate a much tighter budget climate today. Yet they also know that new collaboration technologies like video teleconferencing (VTC) can greatly increase efficiencies and eventually lower costs. However, there is an upfront cost to implementing new solutions.
Moving new implementations of collaboration technologies from CapEx to OpEx can be a perfect solution for agencies today. It does require taking a fresh look at how best to get the job done.
From Polycom’s Fed UC site:
Here’s three ways that financially strapped agencies can eliminate the high upfront CapEx costs and purchase VTC solutions with reasonable, recurring OpEx payments:
- Embracing the video cloud and mobile video:Today’s advanced video solutions are being offered as a service that’s hosted in the cloud. This means that VTC can be rolled out across an agency without the need to acquire and install all new hardware in the datacenter. This enables datacenter consolidation initiatives to continue, cuts the recurring costs of powering and maintaining extra datacenter hardware and eliminates the need to completely overhaul an agency’s legacy systems.To address endpoint needs, agencies can utilize mobile video communication applications that are available for multiple mobile operating systems. These mobile video solutions effectively turn mobile devices, such as smartphones and tablets, into HD VTC solutions. In addition, video teleconferencing software can effectively turn any laptop of desktop computer with an HD camera into a VTC endpoint as well. With many agencies already deploying laptops and mobile devices to employees, and others embracing bring your own device (BYOD) initiatives, the VTC endpoints are already available with no need to purchase additional devices.
- Embracing the video cloud and traditional VTC endpoints:Agencies utilizing VTC solutions available as a service via the cloud may still want to implement conference room, desktop and other HD VTC endpoints.Luckily, VTC solution providers are now enabling agencies to acquire this equipment with extended payment options. This virtually eliminates the large, upfront capital expenditure for acquiring hardware and replaces it with a low, recurring operating expenditure for the agency instead. This is accomplished by using available budget dollars as down payments and extending the repayment of the balance over two to fours years.
- Extended payments for end-to-end solutions: For defense, intelligence or other agencies concerned about implementing cloud solutions, acquiring and installing complete VTC solutions, both infrastructure and endpoints, may be the best option.In these instances, the same extended payment models can be utilized to effectively turn the large CapEx cost for all of the requisite hardware into recurring OpEx costs for the agency
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