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TIPS FOR WRITING AN OUTSTANDING KSA

You Don't Need A Special Form To Answer a KSA...

Each KSA should be listed on a separate piece of paper. The average length is from one full type -written page to a half a page. Be sure to list your name, job announcement number and position title at the top of each page.

In order to be selected for an interview for a Federal job, you must compete with other folks to describe your Knowledge, Skills, Abilities for a particular job.

If the KSAs are submitted on-line do not use bullets, bold lines, or under lined text. Each agency has its own address and method for submitting the KSA, so thoroughly read the job description on line at http://www.usajob.gov/.

Begin writing your KSA by using “I” to start each work experience or accomplishments.

Ask your self these questions “When, Where, or Why" did you accomplish these tasks, how often did you do them and what were the results? Incorporate this information into the KSA. Use forceful verbs to describe your activity summarizing your experiences. Discuss examples that support your statements or attach examples of your work that show a detailed description of what you did.

Be sure to note the kind and level of training that you completed.

Include computer based on-line training, seminars, classes, hands-on training on the job or self-taught tutorials you completed for new software. Include special licenses or certifications that are relevant to the job description.

Discuss your experience for all agencies, offices, and departments you worked for to show the depth and range of experience.

Write about how you used your skills in the office and for other offices to produce results using software to achieve results.

If you supervised people tell how many and what your special duties were in regard to your employees.

If on the other hand, if you do not have a supervisory background but performed in a leadership role with those you worked summarize these tasks such as planning the work load and assigning work to others describing what you did.

Did you work independently with little supervision? Were you a self starter who had to draft memorandums or letters? Did you assist in managing and supervising programs? If so, include this information in the KSA.

Did you coordinate large projects and coordinate activities for several groups? If so describe show how you coordinated responsibilities and acted as a strategic planner.

Does your job impact on the safety of others? If so discuss the standards you followed in your current and past jobs.

If you oversaw the work of others, discuss how many employees you supervised, their titles, and what were your supervisory responsibilities.

If you have worked as a Supervisor you must elaborate on your leadership skills:

Demonstrate leadership qualities by discussing how you helped others work towards the organization’s vision, mission and goals in an environment that fosters reduction of conflict, self development, cooperation and teamwork.

Show how you used technical knowledge, analysis of problems and risks to achieve high quality results; manage human, financial, and informational resources; and build coalitions with other Federal Agencies, state and local governments and non-profit organizations.

Mention in your KSAs, new groups you may have contact with such as different process engineering work environments, partnerships, and quality work groups.

Describe how you showed initiative and creativity in your office while working under stressful conditions. Name the projects, programs, products, or activities you were responsible for and how you used your experience and strengths to get the job done.

List your accomplishments. Tell what you did in a detailed explanation to save time and money and how you achieved results in percentages. For example: "I implemented Sarbanes Oxley cost procedures that saved the office over 50 percent in miscellaneous expenditures during the last year."

List all the monetary and other recognition awards such as letters of achievement, write-ups in your office newsletter and scholarship, service, or volunteer awards. List any training you may have received as well as academic achievements.

Name contacts and your relationship with headquarter staff, agencies, inspectors, government officials or authorities.

Apply for the position following the rules for each agency and office and note a head of time when the position closes.

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