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How are you using SharePoint at work?

In both my private- and public-sector careers, I’ve been heavy SharePoint user. I really took it to the next level when I ran about a 20-person contract team at DHS. Basic things like Action Items And Issues Tracking were handled via SharePoint. On the more advanced end, we created a Project Dashboard with different health indicators such as risk, performance, etc. The use cases for SharePoint seem to be endless. But it’s also abused sometimes as well, particularly when sensitive info is posted to which both government and contractor employees have access.

How are you using SharePoint at work? Let’s see a screenshot!

What type of work should and shouldn’t be managed via SharePoint?

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Profile Photo Ray Courtney

This is my first experience using SharePoint. We are using it for a huge multiple release project for document control, issues tracking, progress reporting, assigning action items, and calendaring items such as time off tracking and overtime reporting.

Profile Photo Jon P. Bird

To uses come to mind here in the Wage & Investment Division of the IRS.
First, we have moved archived documents off our intranet server of the type that are primarly useful only to a specific office and have built SharePoint database sites to house and access these documents.

Second, we have used SharePoint to create external Websites for some of our Employee Organizations that aren’t authorized intranet sites. Check out our Military Outreach for Service organization at: http://mos-irs.org/default.aspx to see a very robust site built by David Heiser.

Profile Photo Michael D. George

Instead of a comment, I have a question about the possible use of Sharepoint.

In a project we are working on, we need a site that features a public view calendar for training we are conducting (face-to-face training, not online), yet a section of the site would be accessible only by the team’s instructors (with the next action steps, list of resources, possible future training dates, etc.) as well as a section accessible by training participants (once they register or complete the training course). Someone with our group suggested Sharepoint but that person could not answer my question about the public (anyone with access to the internet) view of the training calendar.

Based on my limited experience with Sharepoint, I know administrators can assign levels of participation in the site but I was not sure if the calendar idea was possible. I wanted to avoid contacting any of the companies that host Sharepoint until I had more basic information about the functionality of it.

Thanks in advance, Michael George

Profile Photo Steve Ressler

Michael – I’m pretty sure that’s easy to do. Sharepoint is one of those collaboration systems that can almost do everything – which is it’s biggest strength and weakness (can cost a lot of money when get into deep customization). But calendaring should be pretty simple