Field ITS’ – Many of you had asked about whether or not you were supposed to report to an office director or a DRM. There was a perception that the DRM PD said that DRMs “supervise” field ITS’. So we checked into it; and here’s what a DRM PD actually says:
“The incumbent may be required to supervise individuals engaged in administrative functions, including budget, human capital management, information technology, and related activities.”
The PD does not say that a DRM will supervise field ITS’, only that a DRM may be required to do so. It’s probable that the PD was written that way in order to give Directors in the field the ability to delegate their own supervisory responsibility (over ITS’) to a DRM. Directors do have to make these kind of decisions regarding any position they supervise; and the reasoning is usually that Directors need to make an assessment as to which is most important – to have more hands on direct supervisory authority over mission-related staff or over support staff (and IT work in a federal agency is typically support, not direct mission related – even when the work has direct impact on an agency’s ability to more efficiently accomplish its mission). And this is also why IT support often takes a back seat to mission-related needs.
The practical application of this, however, can be confusing if organizational lines are not clearly established and communicated within each office. So it’s easy to see why the perception is that DRMs are supposed to supervise ITS’, when the reality is that someone (presumably a Director in the field) is supposed to decide for their own office if ITS’ in their office will fall under their direct supervision or the DRM’s.
AND (the big “AND”), if they delegate that supervisory authority to a DRM, there SHOULD be clear communication about it – including a pen-and-ink change to the ITS’ PD to reflect who they will really report to. AND a copy of the PD is supposed to be kept in an official “PD Book” in OHR (reference: the Administrative Manual on inSite). From what I’ve seen of your PDs, I’m not certain if the latter 2 things have occured in offices where the DRM is now supervising ITS’.
I will attempt to attach to this blog post the following items:
1. DRM PD
2. Field ITS PD for PD# 1127
3. Field ITS PD for PD# 1394
4. Field ITS PD for PD# 1396
5. Field ITS PD for PD# 1126 (which replaced # 1115)
If for some reason these docs don’t open or they’re not attached, please contact me directly at [email protected] and ask for re-send.